Visitor management features

Visitor sign-in kiosk

Turn any iPad, Android tablet or laptop into a visitor sign-in kiosk. Runs in the browser, nothing to install, free on every plan.

Unlimited team members and hosts

Invite your whole office. OK200 Visitor Management includes unlimited team members and hosts on every plan, including Free, and never charges per seat.

Live visitor log

A live digital visitor log that shows who is on site now, when they arrived and when they left. Sign visitors out with one tap. Free.

Host notifications

Automatic email notifications that tell employees the moment their visitor arrives. Included free on every plan.

Pre-registration and QR check-in

Invite visitors in advance and let them check in by scanning a QR code. Included free on every plan.

Visit types

Separate visit types for meetings, interviews, contractors and deliveries, each with its own sign-in flow. Free on every plan.

Custom sign-in fields

Ask visitors your own questions at sign-in, such as company, phone number or vehicle registration. Two fields free, unlimited on Pro.

Auto sign-out and reminders

Automatically sign visitors out at a set time each day, per location, with an optional reminder email beforehand. Free on every plan.

Search and CSV export

Search and filter every visit, save views and export your visitor log to CSV for audits and reporting. Free on every plan.

Privacy notices and data retention

Show a privacy notice at sign-in, record consent and automatically delete old visitor data. Free on every plan.

Pro

Your branding, integrations and a more complete sign-in experience.

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Custom branding

Put your logo and colours on the visitor kiosk and emails, and remove the "Powered by OK200" branding.

Slack, Teams and SMS notifications

Tell hosts their visitor has arrived in Slack, Microsoft Teams or by SMS, as well as by email.

Google and Microsoft 365 calendar sync

Automatically pre-register visitors from Google Calendar and Microsoft 365 meeting invites.

NDA and safety agreements

Visitors sign NDAs, site rules and safety questions on the kiosk, with a signed PDF saved against each visit.

Visitor photos

Capture a visitor photo at sign-in with the tablet camera, shown to hosts and on visitor badges.

Badge printing

Print visitor badges with name, company, host, photo and QR code on Brother and Dymo label printers.

Group visits

Pre-register groups such as contractor crews or interview panels and sign everyone in at once.

Branded welcome emails

Customise visitor invitation and welcome emails with directions, parking, Wi-Fi and room details.

Business

Multiple sites, compliance, security and control.

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Multi-location management

Manage visitors across every office from one account, with cross-site visibility and location-scoped admins.

Emergency evacuation roll call

One tap starts an evacuation roll call listing everyone on site, so you can mark people safe from your phone.

Advanced reports

Visitor reports by host, type, location and day, with charts, PDF and Excel output and scheduled email delivery.

Audit trail

An append-only audit trail of every change, export and settings update, for compliance and investigations.

Custom roles and permissions

Create your own roles with exactly the permissions each person needs.

Visitor watchlist

Flag people who should not be admitted, with silent admin alerts and an optional approval hold on the kiosk.

API and webhooks

A documented REST API and signed webhooks for visit created, signed in and signed out events.

SSO (SAML / OIDC)

Single sign-on with Microsoft Entra ID, Google Workspace and Okta, with just-in-time provisioning.