# OK200 Visitor Management > OK200 Visitor Management is a free visitor management system for small offices. Visitors sign in on an iPad or any tablet at your front door, and your team sees who is on site. It has a free plan with no credit card, unlimited team members on every plan, and paid plans priced per location, never per seat. Key facts: - Product: OK200 Visitor Management, a web-based visitor management system (digital visitor book and sign-in kiosk). - Made by: OK200 (https://ok200.net). - Best for: small and medium offices with one location and roughly 5 to 200 staff. - Hardware: any iPad, Android tablet or laptop with a modern web browser. Nothing to install. - Setup: about five minutes. - Pricing: Free plan (1 location, 100 check-ins a month, 90 days of visit history, unlimited team members). Pro and Business plans are coming soon; prices are not yet published. - Sign up: https://vm.ok200.net/register ## Pages - [Home](https://freevisitormanagementsystem.com/): What OK200 Visitor Management is, who it is for, features, plans and FAQs. - [Pricing](https://freevisitormanagementsystem.com/pricing): Plans, limits, a full feature comparison and pricing FAQs. - [Features](https://freevisitormanagementsystem.com/features): Every feature, grouped by plan, marked available now or coming soon. - [Use cases](https://freevisitormanagementsystem.com/use-cases): Who OK200 Visitor Management is for, by industry and use case, including where it is not a fit yet. - [Compare](https://freevisitormanagementsystem.com/compare): Side-by-side comparison of OK200 Visitor Management with Envoy, SwipedOn, Sign In App and Greetly, with sourced, dated facts. ## Features - [Visitor sign-in kiosk](https://freevisitormanagementsystem.com/features/visitor-sign-in-kiosk): Available now on every plan, including Free. The OK200 visitor sign-in kiosk turns any iPad, Android tablet or laptop into a digital visitor book. - [Unlimited team members and hosts](https://freevisitormanagementsystem.com/features/unlimited-team-members): Available now on every plan, including Free. Every OK200 Visitor Management plan, including Free, includes unlimited team members and hosts. - [Live visitor log](https://freevisitormanagementsystem.com/features/visitor-log): Available now on every plan, including Free. The OK200 live visitor log shows every visitor who is on site right now, when they arrived and when they left. - [Host notifications](https://freevisitormanagementsystem.com/features/host-notifications): Coming soon to every plan, including Free. Host notifications will email an employee the moment their visitor signs in, so nobody waits in reception wondering if anyone knows they are there. - [Pre-registration and QR check-in](https://freevisitormanagementsystem.com/features/visitor-pre-registration): Coming soon to every plan, including Free. Pre-registration will let your team invite visitors before they arrive. - [Visit types](https://freevisitormanagementsystem.com/features/visit-types): Coming soon to every plan, including Free. Visit types will let visitors choose why they are here, such as a meeting, an interview, contractor work or a delivery, so each kind of visit gets the right sign-in steps. - [Custom sign-in fields](https://freevisitormanagementsystem.com/features/custom-sign-in-fields): Coming soon to every plan, including Free. Custom sign-in fields will let you ask visitors your own questions when they sign in, such as their company, phone number or vehicle registration. - [Auto sign-out and reminders](https://freevisitormanagementsystem.com/features/auto-sign-out): Available now on every plan, including Free. Auto sign-out automatically signs visitors out at a set time each day, per location, such as 6pm, so your visitor log stays accurate even when people forget to sign out. - [Search and CSV export](https://freevisitormanagementsystem.com/features/visitor-log-export): Available now on every plan, including Free. Search and CSV export lets you find any visit by visitor name or email address, filter by date range, location and status, and export the results to a CSV file for audits, reporting or spreadsheets. - [Privacy notices and data retention](https://freevisitormanagementsystem.com/features/visitor-privacy-data-retention): Coming soon to every plan, including Free. Privacy and data retention tools will help you handle visitor data responsibly. - [Custom branding](https://freevisitormanagementsystem.com/features/custom-branding): Coming soon to the Pro and Business plans. Custom branding will put your own logo and colours on the sign-in kiosk and visitor emails, and remove the "Powered by OK200" branding shown on the Free plan. - [Slack, Teams and SMS notifications](https://freevisitormanagementsystem.com/features/slack-teams-sms-notifications): Coming soon to the Pro and Business plans. Slack, Microsoft Teams and SMS notifications will let hosts hear about their visitor's arrival wherever they already work, not just by email. - [Google and Microsoft 365 calendar sync](https://freevisitormanagementsystem.com/features/calendar-integration): Coming soon to the Pro and Business plans. Calendar sync will connect to Google Calendar or Microsoft 365 and automatically pre-register external guests from meeting invites at your office. - [NDA and safety agreements](https://freevisitormanagementsystem.com/features/visitor-agreements-nda): Coming soon to the Pro and Business plans. Visitor agreements will let visitors read and sign documents such as NDAs and site safety rules on the kiosk, with a signature. - [Visitor photos](https://freevisitormanagementsystem.com/features/visitor-photos): Coming soon to the Pro and Business plans. Visitor photos will use the tablet's camera to take a photo of each visitor as they sign in. - [Badge printing](https://freevisitormanagementsystem.com/features/visitor-badge-printing): Coming soon to the Pro and Business plans. Badge printing will print a visitor badge at sign-in with the visitor's name, company, host, date, photo and a QR code. - [Group visits](https://freevisitormanagementsystem.com/features/group-visits): Coming soon to the Pro and Business plans. Group visits will let you pre-register a group of visitors, such as a contractor crew, a client delegation or an interview panel, under one visit. - [Branded welcome emails](https://freevisitormanagementsystem.com/features/visitor-welcome-emails): Coming soon to the Pro and Business plans. Branded welcome emails will let you customise the invitation and arrival emails visitors receive, with details such as directions, parking, Wi-Fi and the meeting room. - [Multi-location management](https://freevisitormanagementsystem.com/features/multi-location-visitor-management): Coming soon to the Business plan. Multi-location management will let organisations with several offices manage visitors at every site from one account. - [Emergency evacuation roll call](https://freevisitormanagementsystem.com/features/evacuation-roll-call): Coming soon to the Business plan. Evacuation roll call will give you a list of everyone on site the moment an emergency starts. - [Advanced reports](https://freevisitormanagementsystem.com/features/visitor-reports): Coming soon to the Business plan. Advanced reports will turn your visitor data into reports grouped by host, visit type, location or day, with charts. - [Audit trail](https://freevisitormanagementsystem.com/features/audit-trail): Coming soon to the Business plan. The audit trail will record who changed what and when across your account, including visit edits, exports, role changes and settings updates, in an append-only log you can filter and export. - [Custom roles and permissions](https://freevisitormanagementsystem.com/features/custom-roles-permissions): Coming soon to the Business plan. Custom roles will let you create your own roles, each a named set of permissions, and assign them to team members, on top of the built-in Owner, Admin, Receptionist and Host roles. - [Visitor watchlist](https://freevisitormanagementsystem.com/features/visitor-watchlist): Coming soon to the Business plan. The visitor watchlist will let you flag people by name or email. - [API and webhooks](https://freevisitormanagementsystem.com/features/api-webhooks): Coming soon to the Business plan. The OK200 Visitor Management API will let you read and create visits from your own systems, using team API tokens, with full documentation. - [SSO (SAML / OIDC)](https://freevisitormanagementsystem.com/features/single-sign-on-sso): Coming soon to the Business plan. Single sign-on will let your team log in to OK200 Visitor Management with your identity provider, such as Microsoft Entra ID, Google Workspace or Okta, using OIDC or SAML. ## Use cases - [Small offices](https://freevisitormanagementsystem.com/use-cases/small-offices): OK200 Visitor Management is built first for small offices: one location, 5 to 200 staff, with or without a receptionist. - [Coworking spaces](https://freevisitormanagementsystem.com/use-cases/coworking-spaces): Coworking spaces see a steady flow of guests, clients and day visitors. - [Schools](https://freevisitormanagementsystem.com/use-cases/schools): Schools need to know which adults are on campus at any time. - [Construction sites](https://freevisitormanagementsystem.com/use-cases/construction-sites): Construction sites need an accurate record of who is on site for safety and emergencies. - [Healthcare clinics](https://freevisitormanagementsystem.com/use-cases/healthcare-clinics): Clinics see sales reps, contractors, couriers and other non-patient visitors every day. - [Interviews](https://freevisitormanagementsystem.com/use-cases/interviews): A job interview starts at your front door. - [Contractors](https://freevisitormanagementsystem.com/use-cases/contractors): Cleaners, tradespeople, IT technicians and other contractors come and go all week. ## Comparisons - [OK200 vs Envoy](https://freevisitormanagementsystem.com/compare/envoy-alternative): How OK200 Visitor Management compares with Envoy (facts checked 2026-10-02). - [OK200 vs SwipedOn](https://freevisitormanagementsystem.com/compare/swipedon-alternative): How OK200 Visitor Management compares with SwipedOn (facts checked 2026-10-02). - [OK200 vs Sign In App](https://freevisitormanagementsystem.com/compare/sign-in-app-alternative): How OK200 Visitor Management compares with Sign In App (facts checked 2026-10-02). - [OK200 vs Greetly](https://freevisitormanagementsystem.com/compare/greetly-alternative): How OK200 Visitor Management compares with Greetly (facts checked 2026-10-02). ## Optional - [Full text for LLMs](https://freevisitormanagementsystem.com/llms-full.txt): every fact, feature, plan and FAQ on this site in one plain-text file. - [Sitemap](https://freevisitormanagementsystem.com/sitemap.xml)